Accounts Payable / Voucher Processing - Payment Request

Summary

The Payment Request system enables Cornell employees to initiate, track and approve direct payments to vendors, reimbursements, and cash advances. The CALS FBSC will process payments for all goods and services utilizing the Payment Request System.

Department Responsibility

The Departmental Purchaser should use one of the following purchasing mechanisms to obtain goods and services: PCard, PO, Voucher. If in doubt about the correct procedure, Purchaser should contact their departmental FBSC representative before purchase takes place. (See Contact List)

There are several acceptable methods that can be used to request direct payments to vendors, reimbursements, and cash advances:

• Purchaser submits Excel CALS Invoice / Reimbursement Form to FBSC electronically or by hard copy along with original supporting documentation.
• Request that all monthly bills and invoices be sent directly to the CALS FBSC, Surge 3, Judd Falls Road.
• Forward information to the department/unit account reviewer (i.e., Department Business Administrator or Departmental Finance Reporting Specialist).
• After department review, the form is forwarded to CALS FBSC Representative for preparation and submission to DFA.
  
  

FBSC Responsibility

• FBSC Representative prepares the Payment Request through Cornell WebForm.
• FBSC FTS forwards payment request to FTL for transaction approval.
• FBSC FTS scans documentation into Web Financials and then forwards original supporting documentation along with the Cover Sheet to the DFA.
• Determine if additional information is required.
• Work with the department to obtain all necessary documentation.
• Forward to DFA for final processing and payment to vendor.
  
  

Forms

• CALS Invoice / Reimbursement Form
• Cornell WebForm